Dallas

April 6-8, 2012
2012 Convention Tentative Schedule

Gaylord Texan Hotel & Convention Center
1501 Gaylord Trail
Grapevine, TX 76051
(817)778-2000
www.gaylordhotels.com

Note: Please do not call the hotel directly for room reservations or changes.

 

Pre-Convention Event Mailing Addresses

The following must be postmarked by January 23, 2012:

Mass Media entries
Kristy Huntsman
520 W 18th St.
Ada, OK 74820

Music Composition      
Kristy Huntsman
520 W 18th St.
Ada, OK 74820

Jonathan Bourland      
Jonathan Bourland Committee
5280 West Alabama Christian Dr.
Montgomery, AL 36109

Bulletin Board entries must be emailed by January 23, 2012 to bulletinboard@lads-to-leaders.org.

The following must be postmarked by February 6, 2012:

Scholarship applications
Scholarship Committee, ATTN: Brenda Johnson
5280 W. Alabama Christian Dr.
Montgomery, AL 36109

Hotel Information

Hotel Accommodations:

Hotel rooms will cost $119.00 per night, plus $15 resort fee per night and tax* (12% as of May 2011). This rate is good from Wednesday through Sunday of convention week.

Tax Exemption: 

Groups may apply for exemption from some of the taxes. Go to www.state.tx/us/taxes/ and click on Exempt Organizations in the left column. On this page, click on form AP-209 Religious Organizations. Complete and submit this form as instructed. You will present this form at check-in.

Amenities:

Comfortable custom-made mattresses with luxurious bedding, oversized lounge chairs in king rooms, executive desk with chair, refrigerators, in-room computing systems with a host of hotel services and high-speed internet access, two dual-line telephones with speakerphones (one is cordless), bedside alarm clock equipped with cd player, modem data port, in-room safe fitted with ac outlet, designed to accommodate and recharge laptop computers, remote control television with cable, personal coffee maker, with stoneware mugs, complimentary coffee and tea, full size iron and ironing board, guest voice mail service, in-room pay-per-view movies, in-room pay-per-view music service

Your Resort Fee includes the following amenities:
USA today (weekdays only) delivered every morning, in-room high-speed internet access, wireless internet access in the guestrooms, dining outlets and atriums, fitness center access, two bottles of water per day in guestroom, local phone calls (first 20 minutes per call), 800 access and toll free calls (first 20 minutes per call), discounted transportation to Grapevine Mills and downtown Grapevine on a pre-set schedule

Reservations and Changes:

**Please do not call the hotel directly for reservations or changes.**

So that the hotel can accurately block your group’s rooms, you must have the total number of king and double/double rooms indicated by the January 23 registration deadline. After January 23, group leaders will be able to make changes to their group’s hotel reservations in the registration database until midnight on March 2, 2012. The information in your reservation database on March 2 will be considered your final request. Any changes, except room cancellations, made after March 2 will be accommodated if possible, but are not guaranteed. Please make every effort to have all reservations finalized by the March 2 deadline. Adding rooms after this date may not be possible. If they are able to be added, they will most likely NOT be near your group’s other rooms. Please request all rooms that you will need by March 2, 2012. Please note that any cancellations MUST be made no later than five days prior to arrival. Any no-shows or cancellations after that will be charged one night’s room and tax. Please make sure that all requested rooms are used to avoid these penalties.

All requests for changes to hotel reservations must be requested through the online registration system.

The group leader should choose a person to be the hotel room coordinator. This person should be the first to arrive and the last to leave. Your hotel room coordinator can check in and check out your group. 

Parking Information:

Self-parking will be $5 for those staying in the hotel, and it will be charged to your room. Local attendees who will not be staying in the hotel will pay $7 per day, with in/out privileges. Valet parking will be at the prevailing rate at the time of the convention.

2011 Winners' List