Nashville
April 6-8, 2012
2012 Convention Tentative Schedule
Gaylord Opryland Hotel
2800 Opryland Drive
Nashville, TN 37214-1297
615-889-1000
www.gaylordhotels.com
Note: Please do not call the hotel directly for room reservations or changes.
Pre-Convention Event Mailing Addresses
The following must be postmarked by January 23, 2012:
Mass Media entries
East Ridge Church of Christ
ATTN: Tonya Lively
951 McBrien Rd.
East Ridge, TN 37412Music Composition
Adam Miller
8680 Belleau Woods Dr.
Chattanooga, TN 37421Jonathan Bourland
Jonathan Bourland Committee
5280 West Alabama Christian Dr.
Montgomery, AL 36109Bulletin Board entries must be emailed by January 23, 2012 to bulletinboard@lads-to-leaders.org.
The following must be postmarked by February 6, 2012:
Scholarship applications
Scholarship Committee, ATTN: Brenda Johnson
5280 W. Alabama Christian Dr.
Montgomery, AL 36109Hotel Information
Hotel Accommodations:
Hotel rooms will cost $115.00 per night (quad occupancy, including self-parking), plus 15.25%* tax (as of May 2011). There is also an additional $2.50 per night city tax. Rollaway beds are available at no charge unless there are five people in a suite and one is needed. There is a maximum of four people allowed per standard room, per the fire codes. Rollaways can ONLY be added to rooms with king beds. Rollaways cannot be added to any room with two beds. Rates are available from Wednesday through Sunday of convention week.
NOTE: The hotel has added a mandatory $15 per room, per night resort fee for all rooms. This fee provides guests with the following services: High-speed internet services in the guest rooms; access to the Cyber Café; free local and toll-free calls (up to 20 minutes); bottled water in room (2 bottles, refreshed daily); and scheduled transportation to Opry Mills, Grand Ole Opry, General Jackson and Gaylord Springs golf club.
Tax Exemption:
*If you provide the hotel with your congregation’s 501(c)(3) designation letter from your state or if you receive a tax exempt certification from the state of Tennessee, you will be exempt from the 9.25% sales tax. You will still have to pay the 6% hotel tax and the $2.50 city tax. The hotel must receive the letter/certificate prior to March 1, even if you have used it in past years. You should fax it to Stacey Eakes at 615-458-2595. If you have questions, please call the Tennessee State Department of Revenue at 615-253-0600.
Suites/Team Pads:
Concierge Suites are $398 per night, plus tax; Junior Suites are $178 per night, plus tax. All suites are held on a first come, first served basis. There are a limited number of suites available. Although rare, there is a possibility that the suite may not be located with the main block of rooms for a group. The Concierge Suite does not have any beds and will hold about 40 people for meetings. The Junior Suite has one king bed. The suite will accommodate up to 15 people for meetings.
King and Double Rooms: About 20% of the rooms provided for our convention will have a king bed. If we do not request enough king rooms, they will be assigned as necessary. Please help by requesting as many king rooms as your group can use.
Amenities:
All rooms have a coffee maker, iron and ironing board, hair dryer and safe. Baby cribs are available at no extra charge. Mini-refrigerators are available at no charge on a first come, first serve basis. Please limit these to those with medical needs.
Early Payment Option:
The hotel will provide a copy of your bill 1-2 weeks prior to convention. This gives you an opportunity to verify that the hotel has the correct number and type of rooms. You may pre-pay to avoid delays at check-in. This service is ONLY available if you include an accurate FAX number or email address and tax exempt status in the Group Registration section of the online registration.
Reservations and Changes:
**Please do not call the hotel directly for reservations or changes.**
So that the hotel can accurately block your group’s rooms, you must have the total number of king and double/double rooms indicated by the January 23 registration deadline. After January 23, group leaders will be able to make changes to their group’s hotel reservations in the registration database until midnight on March 2, 2012. The information in your reservation database on March 2 will be considered your final request. Any changes, except room cancellations, made after March 2 will be accommodated if possible, but are not guaranteed. Please make every effort to have all reservations finalized by the March 2 deadline. Adding rooms after this date may not be possible. If they are able to be added, they will most likely NOT be near your group’s other rooms. Please request all rooms that you will need by March 2, 2012. Please note that any cancellations MUST be made no later than five days prior to arrival. Any no-shows or cancellations after that will be charged one night’s room and tax. Please make sure that all requested rooms are used to avoid these penalties.
All requests for changes to hotel reservations must be requested through the online registration system.
The group leader should choose a person to be the hotel room coordinator. This person should be the first to arrive and the last to leave. Your hotel room coordinator can check in and check out your group.
Parking Information:
Self-parking fees at the Gaylord Opryland Hotel are included in the room rate. Valet parking will be billed at the prevailing rate at the time of our convention. Handicapped Valet parking will be half of the standard valet parking rate.
2011 Blue Winners' List
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2011 Yellow Winners' List